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How to use TypeWell Everywhere (standalone program)

This article pertains to the standalone TypeWell Everywhere program. To understand how Everywhere works as integrated into your V7 Transcriber program, see How to use the Everywhere features integrated into the TypeWell Transcriber program

TypeWell Everywhere lets you use your TypeWell skills to type quickly in all your programs, on a Windows computer. Think of it as an upgrade for your keyboard. This program lets you use abbreviations when you’re writing emails or reports, filling out web forms, instant messaging, etc.

TypeWell Everywhere is NOT a word processor text editor. Instead, it runs in the background while you're typing into other programs (including text editors, word processors, web browsers, etc.).

Can I use the standalone version of Everywhere for regular transcribing?

In most cases, this is prohibited. TypeWell Everywhere is for transcribers' personal and non-commercial use only. It is not designed for providing communication access services in classes or meetings.

If you are doing post-production or real-time transcribing work for profit, that is a commercial/business use. For this and any other type of commercial/business use of the TypeWell software, please license a copy of the Transcriber software.

The Basics

The first step in using Everywhere is to close it. Seems like a Zen thing, doesn't it? This is because you don't need the Everywhere window open, except occasionally when you want to change the menu options.

By default, TypeWell Everywhere is set to open when your computer boots up. You’ll see a window that looks like this:

TypeWell Everywhere window

If you don’t want TypeWell Everywhere to start up automatically when you start Windows, you can uncheck that setting under the File menu.

TypeWell Everywhere File menu

When you close the TypeWell Everywhere window, you'll still see a small TW icon in your system tray. This lets you know that Everywhere is running in the background silently accelerating your keystrokes.

Turning on TypeWell Everywhere

To use Everywhere, start one of your other programs and press Ctrl-Space. This turns on (enables) abbreviation expansions in that program.

Ctrl-Space to enable abbreviations

There may be times when you’d like to turn off abbreviation expansions in some programs but keep it turned on in other programs. The expansion mode is controlled separately in each program, so you will need to enable or disable expansions in each program you use.

To disable abbreviation expansions in any program, press the** Esc** key. You’ll notice the TW icon in your system tray change, with a red border and slash.

Esc to disable abbreviations

Turning off TypeWell Everywhere

Everywhere “remembers” which expansion mode you set for each program. As you switch between programs, the icon in your system tray will change accordingly. You can leave abbreviations enabled permanently in the programs where you type a lot, and leave it off in others.

Punctuation Tips

TypeWell Everywhere has a few keys that work differently than in the TypeWell Transcriber program.

Shift-Enter jumps to the end of the current semicolon selection or the current line. Pressing Shift-Enter a second time jumps to the end of the document. This is handy in desktop work compared to TypeWell's usual Shift-Enter behavior, which is better suited to transcribing.

Ctrl-Comma undoes the last expansion (including any auto-punctuation), without deleting the abbreviation.

Sometimes you may need to type a semicolon and don't want it to act as the quick-correct key, such as in a "wink" emoticon like ;-). To type this, first type a period before the semicolon, like this: .;-) This lets Everywhere know it should leave the semicolon character in the text. Alternatively, you can type Wi, which also expands to ;-).

The "one period before" and "two periods after" shortcuts work in Everywhere the same way as they work in Transcriber: typing a single period before an abbreviation or two periods immediately after an abbreviation will prevent that single abbreviation from expanding, without disabling expansions altogether.

Mouse Clicks and Capitalization

A mouse or touch pad "click" signals to Everywhere to forget whatever you typed prior to clicking. Therefore, if you click the mouse or touch pad to move your cursor, or when you switch between programs and then start typing a sentence, Everywhere won't capitalize the first word you type. For that first word, you can type Shift-Space to expand and capitalize it.

Another side-effect of this feature is that you need to watch when editing and adding endings onto existing words. If you click at the end of a word and add a letter like "n" and then a space, Everywhere will expand the n to "in". For instance, if you click and add "n" and a space to the end of the word "the", it'll produce "thein" rather than "then". An easy way to unexpand such cases is to type Ctrl-Comma right after the unintended expansion.

Personal Abbreviation List (not in the Mini version)

Everywhere also includes the PAL. You can use your Everywhere PAL to store alternate signature lines, canned email responses, form data, or any text you type frequently.

To quickly enter a new PAL entry: type the phrase, semicolon to select it, then type Ctrl-Enter. This opens an abbreviation window for you to quickly type the desired abbreviation for that phrase, then press Enter to store it.

As with TypeWell transcriber, your abbreviation expansions can include keystrokes like {tab} and {enter} if you enclose those words in curly brackets.

Symbols (not in the Mini version)

Everywhere also lets you put foreign words into your PAL. This gives you a fast way to type common words that are properly written with accent marks.

Some very common foreign words are already built into the dictionary for your convenience, such as señor and résumé. Turn on this feature by going to Everywhere's Abbreviation menu and checking the Accent Foreign Letters setting.

Accent foreign letters in the Everywhere abbreviation menu

Note that not all Windows programs can accept special characters, although most can. If abbreviations like senor are expanding into something strange in a particular program, turn off the Accent Foreign Letters setting.

Turbo Mode

Everywhere Version 7t ("Turbo") includes two abbreviation modes: Classic and Turbo. To turn on Turbo abbreviations in Everywhere, go to the Classic menu and select Turbo mode instead.

Turbo mode in the Everywhere abbreviation menu

Turbo was designed for experienced TypeWell transcribers who have already mastered the original Classic abbreviation system AND who have excellent chunking skills. If you purchased Everywhere fewer than 6 months after completing the TypeWell Basic Skills Course, then you likely were given a 7c ("Classic") license. When you're ready to update from 7c to 7t, just contact us!

In Case of Difficulty

If you have any problems or suggestions with TypeWell Everywhere, or if you have a suggestion to make this article better, we'd love to talk to you.

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