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How to use the Everywhere features integrated into the TypeWell Transcriber program

TypeWell Everywhere is now integrated into the TypeWell Transcriber program! Users with a current V7 or V8 Transcriber license need only install that program on their Windows computer to enjoy all of the features and benefits of both programs.

How it works

TypeWell Everywhere lets you use your TypeWell skills to type quickly in all your programs, on a Windows computer. Think of it as an upgrade for your keyboard. This program lets you use abbreviations when you’re writing emails or reports, filling out web forms, instant messaging, etc.

TypeWell Everywhere is NOT a word processor text editor. Instead, it runs in the background while you're typing into other programs, including text editors, word processors, web browsers, etc.

The Basics

To enable the Everywhere feature within V7 or V8 Transcriber, you need revision 751 or higher. (Click on the Help menu and select Check for Updates to see your revision number.

The Everywhere feature is controlled under the abbreviation menu in your TypeWell Transcriber program. That menu will be labeled Classic or Turbo, depending on which mode you're using. From that menu, select the option Everywhere in Windows.

Everywhere in Windows

If you want the program to open automatically when your computer boots up, you need to enable that setting. Go to the File menu and click Start Automatically at System Start-Up.

Start automatically at system start-up

If you don’t want the program to start up automatically when you start Windows, you can uncheck that setting under the File menu.

Enable or disable abbreviation expansions, per program

With the Everywhere in Windows setting enabled, the TypeWell Transcriber program behaves differently when you close it. It continues to run in the background on your computer. When you close the Transcriber window, you'll still see a small TW icon in your system tray. This lets you know that the Everywhere feature is running in the background, silently accelerating your keystrokes.

To use abbreviations, switch over to some other program and press Ctrl-Space. This turns on (enables) abbreviation expansions in that particular program.

Ctrl-Space to enable expansions

There may be times when you’d like to turn off abbreviation expansions in a particular program but keep it turned on in other programs. The expansion mode is controlled separately in each program, so you will need to enable or disable expansions in each program you use.

To disable abbreviation expansions in any program, press the Esc key. You’ll notice the TW icon in your system tray change, with a red border and slash.

Esc to disable expansions

Everywhere "remembers" which expansion mode you set for each program. As you switch between programs, the icon in your system tray will change accordingly. You can leave abbreviations enabled permanently in the programs where you type a lot, and leave it off in others.

Punctuation Tips

TypeWell Everywhere has a few keys that work differently than in the TypeWell Transcriber program.

Shift-Enter jumps to the end of the current semicolon selection or the current line. Pressing Shift-Enter a second time jumps to the end of the document. This is handy in desktop work compared to Transcriber's usual Shift-Enter behavior, which is better suited to transcribing.

Ctrl-Comma undoes the last expansion (including any auto-punctuation), without deleting the abbreviation.

Sometimes you may need to type a semicolon and don't want it to act as the quick-correct key, such as in a "wink" emoticon like ;-). To type this, first type a period before the semicolon, like this: .;-) This lets Everywhere know it should leave the semicolon character in the text. Alternatively, you can type Wi, which also expands to ;-).

The "one period before" and "two periods after" shortcuts work in Everywhere the same way as they work in Transcriber: typing a single period before an abbreviation or two periods immediately after an abbreviation will prevent that single abbreviation from expanding, without disabling expansions altogether.

Mouse Clicks and Capitalization

A mouse or touch pad "click" signals to Everywhere to forget whatever you typed prior to clicking. Therefore, if you click the mouse or touch pad to move your cursor, or when you switch between programs and then start typing a sentence, Everywhere won't capitalize the first word you type. For that first word, you can type Shift-Space to expand and capitalize it.

Another side-effect of this feature is that you need to watch when editing and adding endings onto existing words. If you click at the end of a word and add a letter like "n" and then a space, Everywhere will expand the n to "in". For instance, if you click and add "n" and a space to the end of the word "the", it'll produce "thein" rather than "then". An easy way to unexpand such cases is to type Ctrl-Comma right after the unintended expansion.

Personal Abbreviation List

Everywhere adopts the MultiPAL settings from your TypeWell Transcriber program (excluding the Math Mode PAL). You can use your PAL to store alternate signature lines, canned email responses, form data, or any text you type frequently.

To quickly enter a new PAL entry: type the phrase, semicolon to select it, then type Ctrl-A (for "abbreviation"). This opens a PAL entry window for you to quickly type the desired abbreviation for that phrase, then press Enter to store it.

As with TypeWell Transcriber, your abbreviation expansions can include keystrokes like {tab} and {enter} if you enclose those words in curly brackets.

Symbols

Everywhere lets you put foreign words into your PAL. This gives you a fast way to type common words that are properly written with accent marks.

Some very common foreign words are already built into the dictionary for your convenience, such as señor and résumé. Turn on this feature by going to the abbreviation menu in Transcriber (titled Turbo or Classic) and checking the Accent Foreign Letters setting.

Accent foreign letters

Note that not all Windows programs can accept special characters, although most can. If abbreviations like senor are expanding into something strange in a particular program, turn off the Accent Foreign Letters setting.

Turbo Mode

Everywhere Version 7t or 8t ("Turbo") includes two abbreviation modes: Classic and Turbo. To enable the Turbo abbreviation dictionary in Everywhere, go to the Classic menu and select Turbo mode instead.

Enable Turbo mode

Turbo was designed for experienced TypeWell transcribers who have already mastered the original Classic abbreviation system AND who have excellent chunking skills. If you purchased Everywhere fewer than 6 months after completing the TypeWell Basic Skills Course, then you likely were given a 7c ("Classic") license. When you're ready to update from 7c to 7t, just contact us!

When I minimize the Transcriber window, is linking still enabled?

Technically, yes. However, what you type using Everywhere will not "show up" in the Transcriber window, and therefore it will not be transmitted to a linked reader. Whether you're using peer-to-peer linking, Web Linking, etc., the only information sent across a TypeWell link to a reader is the text that you type or paste into the lower window of the TypeWell Transcriber application.

Does TypeWell log any of the keystrokes that I type in other programs?

No. The TypeWell log file temporarily stores keystrokes typed into the lower window of the TypeWell Transcriber application, for the purpose of recovering a lost transcript. The program does NOT store any of the keystrokes typed into other programs (with or without Everywhere).

In Case of Difficulty

If you have any problems or suggestions related to the Everywhere feature built into your V7 or V8 Transcriber program, or if you have a suggestion to make this article better, we'd love to talk to you.