844-897-3935The answer depends on where you live and the setting in which communication access is provided. Funding rules differ from country to country.
Outside the United States
In Canada, transcription is often arranged through provincial disability service programs, school boards, or postsecondary accessibility offices. Each province has its own policies and funding mechanisms, so requirements and processes differ from those in the United States. Other countries follow their own systems as well.
In the United States
Three federal laws relate to transcription services: the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, and the Individuals with Disabilities Education Act (IDEA). These laws determine who is responsible for paying for services in different contexts.
K–12 schools (IDEA + Section 504)
- School districts typically fund services for students.
- If a student’s IEP or 504 Plan specifies transcription, it must be provided at no cost to the family.
Colleges and universities (ADA + Section 504)
- Accessibility or Disability Services offices arrange and fund transcription.
- Costs are covered by the institution, not by the student.
Workplace accommodations (ADA)
- Employers are responsible for reasonable accommodations.
- Some contract directly; others reimburse employees.
- State Vocational Rehabilitation (VR) programs may also contribute.
Other organizations and private pay
- Agencies and nonprofits receiving federal funds may have obligations under Section 504.
- Families sometimes choose to pay privately when services are not legally mandated.
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